THE SECTION SECRETARY

The Secretary is responsible for taking minutes at all Board meetings and distributing copies prior to the subsequent meeting. A copy of these minutes is also to be forwarded to the attention of the Section/Division Coordinator at the SPE Executive Office. Approval of these minutes shall be an order of business at the Board meeting. The Secretary shall advise the President if he is unable to attend a Board meeting so that a substitute may be appointed.

When possible, the Secretary should take minutes at the general Section meetings.

The Secretary conducts Section correspondence as directed by the Officers and Board.

The Secretary shall retain Section records during his term as designated by the Board or established in the Section Bylaws, Rules or Operating Procedure.

The Board, Section Bylaws, Rules or Operating Procedure may assign the Secretary responsibility for maintenance of the Section mailing list.

The Secretary shall maintain the Section’s equipment, records, and office supplies and be responsible for their purchase and upkeep.

The Secretary is to provide a timely report by postal mail or electronic mail with respect to the minutes to each Board Member prior to each Board meeting.

The Board, Section Bylaws, Rules or Operating Procedure may assign other duties.