Section
Calendar
A Guideline to
Operations
June
-
President -New Board Meeting, assignment
of Committee Chairs
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Newsletter -Preparation of Sponsorship
rates and invoices
-
VP -contact HSM nominee, select two
sponsors and complete paperwork
-
Golf -Coordinate LTMSF Golf Outing
with SPI
-
Internet -Annual status report due
-
Secretary -Roster of new Section Officers sent to National
-
Treasurer -Financial close of fiscal year
-
Budget -Meets and approves budget for new year
-
July
-
President -Outline of Calendar of
Events
-
President -Assign Technical Program
Chair or member for each monthly meeting
-
President -Schedule of Meeting Dates
/ Board Meetings sent to National
-
Newsletter -Spearhead sponsorship
invoicing completed, set milestones with printer
-
Secretary -Set minutes outline, prepare
distribution list, include National
-
Internet -Update web site with new
officer, calendar, and topic updates
-
Treasurer -National sends IRS 990 Forms and Annual Financial Report
-
August
-
President -Finalized Calendar of
Events, Chair reports due
-
President -Hall of Fame nomination
and election
-
VP -Prepare STAR reporting criteria
-
Newsletter -Spearhead sponsorship
invoice reporting
-
Newsletter -Set Spearhead schedule
for articles
-
Newsletter -Report on Annual Newsletter
Award Contest criteria
-
Newsletter -Insure mailing list,
including National, is completed
-
Internet -Prepare on-line Spearhead
-
House -Prepare monthly meeting registration,
and AV needs
-
House -Awards and plaques ordered
for President and Hall of Fame
-
Education -Student Chapter officers
recorded
-
Membership -Final membership list
is prepared for fiscal year
-
Secretary -Test emails for new board
members
-
September
-
President - First full Board meeting.
Review of October agenda
-
Program -Secure monthly meeting place,
speaker, and agenda
-
VP -HSM paperwork by GGS President
deadline is due on 1st.
-
VP -Completed forms due at National
for Fellow selection
-
Education -High School Essay contest
criteria established
-
House -Annual review of Video Library
status
-
Public Interest -Annual status report
due
-
Councilor -Council Meeting and report
back to Section
-
Newsletter -Save 5 copies each of
3 issues for Annual Newsletter Exchange
-
October
-
President - Review of November meeting
-
Program -Secure monthly meeting place,
speaker, and agenda
-
Treasurer -Preparation of Annual
Report and IRS filing
-
VP -HSM paperwork by sponsors and
nominee due at National on 1st
-
Tech Fair -Secure Tech Fair site
and call for committee
-
November
-
President -Review of December meeting
-
Program -Secure monthly meeting place,
speaker, and agenda
-
Treasurer -Deadline for filing IRS
990 and Annual Financial Report on 15th
-
House -Hall of Fame award / plaque
ordered
-
Tech Fair -Set Tech Fair agenda and
committee responsibilities
-
Newsletter -Annual Newsletter Exchange
-
December
-
President -Review of January meeting
-
Tech Fair - site selection
-
Program -Secure monthly meeting place,
speaker, and agenda
-
Education -Tech Fair outline for
students prepared
-
Education -High School Essay contest
deadline for submittal is the 1st
-
VP -Deadline for HSM completed application
is on the 13th
-
LTMSF -Call for applications for
the LTMSF
-
Past Presidents -Annual meeting and
agenda
-
Membership -RAM deadline is on the
31st
-
January
-
President -Review of February meeting
-
Program -Secure monthly meeting place,
speaker, and agenda
-
VP -STAR status report presented
to board for final approval
-
Education -Final three High School
Essay contestants chosen by the 1st and invited to January monthly meeting
-
Golf -Secure site for LTMSF Golf
Outing in June
-
Treasurer -Section's annual rebate
is issued by National
-
Councilor -Council Meeting and report
back to Section
-
February
-
President -Review of March meeting
-
Program -Secure monthly meeting place,
speaker, and agenda
-
VP -Final STAR report due at National
on 15th
-
Tech Fair -Finalize Tech Fair agenda
-
Education -Section Education Award
Contest deadline is on the 6th
-
Education -Deadline for Sigma Pi
Epsilon (SPE) Honor Society applications on 15th
-
Education -Finalize agenda for students
at the Education Night and Tech Fair
-
LTMSF -Notify schools of March 31st
deadline for LTMSF applications
-
Newsletter -Deadline for Newsletter
Contest is on the 2nd
-
Membership -MGM (Member-Get-A-Member)
deadline on the 28th
-
March
-
President -Review of April meeting
-
Program -Secure monthly meeting place,
speaker, and agenda
-
Education -Section finalist in High
School Essay contest submitted to National by the 10th
-
Membership -Annual review of new
member list and sponsor's list
-
Tech Fair -Tech Fair and Education
Night on the 22nd
-
LTMSF -Secure all applications by
the 31st, select winner for April's meeting
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April
-
President -Review of May meeting
-
President -Nominations and call for
new Officers
-
President -Sends an board member
to Section Administration Workshop at ANTEC
-
Program -Secure monthly meeting place,
speaker, and agenda
-
VP -Annual Sponsor Appreciation Night
agenda finalized
-
VP -Call for Honored Service Member
(HSM) nominations
-
Golf -Secure LTMSF Golf tee sponsorships
for June
-
LTMSF -Award presentation
-
Councilor -Council Meeting at ANTEC
and report back to Section
-
May
-
President - Election of new Officers
-
Program -Secure monthly meeting place,
speaker, and agenda
-
Newsletter -Annual review of Spearhead
budget and next year rate structure
-
VP -Check with National on HSM eligibility
and nomination paperwork
-
Membership -Annual review of membership
list
-
Golf -Secure awards, give-aways,
and donations towards the LTMSF Golf Outing
-
VP -Sponsor Appreciation Night
-